All over the world, high-tech office automation solutions are used to increase workplace efficiency, improve accuracy and reduce costs. While office automation is truly a total powerhouse when it comes to business growth, there are instances where business owners may want to take a less technological approach to day-to-day operations.
If your business is just getting started and you’re not quite ready to tackle technology head-on, there are still a plethora of basic office automations out there to help your business establish routines and stay organized.
Today, we explored 5 simple office automations to help increase workplace organization and efficiency without the need for specialized technical knowledge. If this sounds like something up your alley, just read on to find out more.
It’s no secret that offices go through supplies faster than the blink of an eye, making it vital for business owners to ensure that sufficient inventory levels are maintained at all times. The last thing you want is to run out of paper or printer ink when you have a tight deadline just around the corner, and estimating your inventory needs in advance can help you avoid these untimely disasters. Fortunately, there are several ways to track your office inventory. One of our favorite ways to do this is with the help of some basic tracking software. Most modern tracking software will allow you to set a reorder point and an automated restock process to ensure your office supply inventory needs are always met. It really is that simple!
Estimating your monthly usage of office supplies and inventory with basic software will help you create an effective, hands-free approach to ordering your printing paper, stationery and printer ink online.
Depending on the type of business you run, there may be certain rooms in the office that are restricted to general use. Some examples of such areas include conference rooms, high security office suites, classified file storage rooms and supply closets. Traditionally, physical keys were the only way to access these spaces. However, it’s no surprise that keys often get lost or fall into the wrong hands, and the last thing you want is for someone to be where they shouldn’t be. To prevent unauthorized access to restricted areas, the best option is to consider installing keypad devices at the entrances to rooms with restricted access.
Some forms of keyboard access to restricted areas include:
These are all relatively “low-tech” options that are used globally on a daily basis and help increase security while easily controlling and monitoring who can enter restricted spaces. Say goodbye to lost keys forever with the help of automated keyboard access.
As the hybrid working model continues to gain popularity, many companies have chosen to downsize their offices to reduce costs. However, the downside to this is that as life returns to pre-pandemic normal, companies are now finding it difficult to accommodate all their employees at once. This can create competition when it comes to room or table reservations that quickly wreak havoc on office organization and schedules.
To combat the confusion, companies are now choosing to utilize room/table booking platforms that help eliminate schedule overlaps. Thanks to the help of simple software, it is no longer necessary for employees to compare numerous schedules to find the time when the meeting room is available. In addition, business owners will also have access to real-time occupancy analytics and space reservation data in the near future.
The truth is, we could all benefit from doing a little better when it comes to managing workflow. Workflows are vital in helping to simplify and automate repeatable business tasks, minimizing room for error and increasing overall workplace efficiency. While you can certainly manage the workflow manually, a much more efficient and organized way to do this is with the help of workflow management software. The software not only helps detect and eliminate redundant tasks for a more optimal workflow, it also allows employees to unleash their full potential, work smarter and focus on the more creative aspects of work.
Learn more about the best workflow management software of 2022 here.
Last but not least, if you are tired of having to walk to the entrance of your office or building dozens of times a day to let in customers, colleagues or delivery people, you definitely need to consider investing in an IP video door entry system. With IP entry systems, senior management and employees can remotely open doors for themselves and guests without the need for receptionists or security personnel. Thanks to the camera function, staff can also confirm the identity of guests before giving access to the office or building. Additionally, as a business owner or manager, you will be able to remotely manage access permissions and activities on a computer. You’ll be able to better track who enters your office and your employees won’t have to move around the building multiple times a day. What is not to love?
To learn more about the benefits of IP Video Intercoms, see this informative article.
As you can see from the indicators above, office automation doesn’t necessarily have to be high-tech or involve complicated software with a steep learning curve. There are dozens of office automations that are simple, easy to use and are guaranteed to take your business to the next level of efficiency when implemented correctly.
So, will you implement any of these automation strategies in your workplace? We’d love to hear all about it, so be sure to leave your thoughts in the comments section below!
Article contributed by Nitika.Nitika is a Content Strategist trained in Commerce. Writer by day and amateur illustrator by night, she loves reading, pop culture and marketing gimmicks. Find her on Instagram at @delishfilms
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Why office automation doesn’t necessarily have to be high-tech
